Projects
Dilapidations and Reinstatement
This route suits lease-end works, tenant alterations that must be removed and defined repair schedules. Early planning is useful where possession dates, business relocation and contractor access compete for the same period.
Discuss your requirementsProjects are judged by their evidence.
What the work includes
- Translate the agreed schedule into priced work items.
- Identify retained, removed and reinstated elements.
- Coordinate service disconnections and making good.
- Sequence repairs, finishes and final clearance.
- Record completed items against the schedule.
Important decisions
Separate the physical work from advice about legal liability or the value of a claim. Lease wording, schedules and negotiations determine the agreed obligation; the contractor needs a clear instruction for the work to be performed. RICS explains dilapidations and the roles involved.
Assessment and the project brief
Provide the agreed schedule, drawings, photographs and relevant survey information. Identify landlord or tenant approvals, items to remain and the required possession date. Resolve disputed instructions through the appointed advisers before including them as agreed works.
How the project proceeds
- Review the agreed schedule and inspect the areas.
- Define removals, repairs, interfaces and finishes.
- Agree programme, approvals and access.
- Carry out the reinstatement and associated making good.
- Record completion against each instructed item.
Working in occupied properties
Coordinate relocation, strip-out and contractor access so retained operations and assets are protected. Services shared with other occupiers need clear isolation boundaries and reinstatement requirements.
Budget and programme factors
The quantity of reinstatement, hidden condition behind removed items, matching finishes, service isolation and deadline influence cost. Identify provisional work clearly where inspection cannot confirm the condition until strip-out. Keep changes linked to the schedule so their reason is visible.
Completion and handover
Provide a completion record against the instructed schedule, with relevant photographs and technical records. Formal acceptance or settlement remains with the parties and advisers responsible for that decision.
Projects across sectors
Offices often need partitions, finishes and services reinstated. Retail premises can involve shopfitting removals and service changes. Managing agents need clear work records for the property parties. Explore the full sector range to connect the project with the premises and its users.
Frequently asked questions
Does a works quotation decide the dilapidations claim?
No. It prices the defined physical work. Liability and settlement require the relevant lease and professional advice; they are separate from agreeing a contractor scope.
Can works start before every disputed item is resolved?
Clearly agreed items can be separated from unresolved ones where the parties authorise that approach. The instruction must show which work is approved.
Should tenant equipment be removed before the survey?
The survey and work plan need to account for what can currently be seen and what will be revealed after removal. Coordinate the sequence with the person responsible for assessing the condition.
What evidence helps at handover?
An itemised completion record, dated photographs and relevant technical documentation make it easier to assess the completed work against the agreed schedule.
Discuss dilapidations and reinstatement
Send the agreed schedule, premises details, available surveys and handover date. Identify the person authorised to approve works and variations. Contact Black & White Facilities.